Bharati Vidyapeeth • 2024–25 MS Teams • VILT at scale Stream: Career Readiness Enablement

Running 104 Virtual Sessions: maximum Engineering with Breakout Rooms

Career readiness cannot rely on occasional talks. This case shows how I ran a structured webinar program as a learning product—with session governance, breakout-room mechanics, and improvement loops—so learners receive repeatable guidance at scale.

Why this existed

The role demanded career readiness enablement at scale. Learners needed repeatable guidance—not sporadic sessions. The solution was to treat webinars like a product: planned, governed, standardized, and continuously improved.

What made it work

A consistent operating rhythm (calendar + coordination) and a predictable session structure that converted attendance into engagement.

Program design (scheduled learning cycle)

I designed the series as a scheduled learning cycle—not one-off events—so learners experienced continuity, progressive build-up, and a recognizable facilitation pattern.

OpenerExpectation set + relevance hook.

ContextSkill framing + real scenario.

ActivityWork-first task, not passive listening.

ReflectionWhat worked, what changed, what’s next.

Action promptCommitment + next-step execution cue.

Program ops Facilitation at scale Engagement design Learning continuity

Engagement mechanics (Teams VILT)

The differentiator was not “more sessions.” It was the engagement engineering that prevented passive attendance and created real learner work inside the session.

Breakout rooms by project/theme Segmented learners to make discussions specific and output-driven.

Structured prompts inside rooms Tasks were designed to force action, not opinion-sharing.

Moderated outputs Groups returned with summaries, decisions, or short deliverables.

Closing commitments Action commitments were captured to drive transfer beyond the session.

Governance, measurement, improvement

Governance ensured predictability: session calendar, coordination, and standardized session flow. Measurement ensured evolution: reaction capture and quick learning checks (Forms/polls) after key sessions.

Common frictions and FAQs were tracked, and the session design was iteratively improved—so the program got sharper over time.

Session governance Forms/polls checks Iteration loop Standardization

Proof artifacts to attach (non-confidential)

Replace the placeholders below with screenshots/templates. Avoid learner personal data.

1) Standard agenda template Screenshot of the standardized session flow (one-page).

2) Breakout prompt sheet One-page prompt/task sheet used inside breakout rooms.

3) MS Forms snapshot Questions-only screenshot (no responses, no names).

Corporate translation (why recruiters care)

This is Virtual Instructor-Led Training (VILT) at scale: program operations, stakeholder coordination, engagement engineering, and continuous improvement—directly transferable to corporate L&D calendars, manager enablement programs, onboarding academies, and capability-building cohorts.

VILT facilitation Learning ops Cohort engagement Breakout design Program governance Continuous improvement

One-line takeaway: When webinars run like a governed learning cycle—with breakout-room tasks and a repeatable flow— engagement becomes designed, measurable, and scalable.